Freelance content writers often juggle multiple clients, deadlines, article drafts, and revisions—all at once. Without a system in place, things can quickly become chaotic. That’s where project management tools step in.
These tools help you track your writing tasks, communicate with clients, plan editorial calendars, and ensure that no deadline slips through the cracks.
In this article, we explore the best project management tools every freelance writer should use in 2025.
1. Trello
Trello is a simple, board-based project management tool perfect for visual thinkers.
Features:
Drag-and-drop task cards on customizable boards
Add checklists, deadlines, labels, and attachments
Power-ups for calendar views and integrations
Mobile and desktop apps available
Best For: Writers managing a few projects who like a visual workflow.
2. ClickUp
ClickUp is an all-in-one tool that combines tasks, docs, and time tracking.
Features:
Create task lists, boards, timelines, and calendars
Integrated document editor
Time tracking for hourly writing gigs
Chat and comment features for client collaboration
Best For: Writers managing large volumes of work or working with teams.
3. Asana
Asana is widely used in professional teams but works well for freelancers too.
Features:
Task creation with subtasks, deadlines, and priorities
Project templates and timeline views
Integration with Slack, Google Drive, and more
Recurring task automation
Best For: Writers who want structured planning and automation.
4. Notion
Notion doubles as a writing workspace and a project manager.
Features:
Combine content calendars, task lists, and notes in one place
Kanban board, table, calendar, and gallery views
Collaborative pages with clients or editors
Endless customization
Best For: Writers who want full control over their workflow layout.
5. Todoist
Todoist is a minimalist task manager great for daily to-do lists and quick tracking.
Features:
Simple, distraction-free task entry
Priority flags and due dates
Productivity tracking (karma points)
Works offline
Best For: Writers who prefer simplicity over complex features.
Why Writers Need Project Management Tools
Stay Organized: Keep track of every client, article, and deadline
Plan Ahead: Use calendars and timelines to visualize your month
Track Progress: See what’s done and what’s next
Improve Client Communication: Share tasks and updates in real-time
Reduce Stress: Eliminate mental clutter with structured systems
Pro Tips
Create a task for every writing stage: idea, draft, review, edit, deliver
Use color-coded labels for different clients or content types
Set recurring tasks for regular blog submissions
Archive completed projects to review your monthly output
Sync with Google Calendar to avoid missing deadlines
Final Thoughts
Freelance writing isn’t just about creativity—it’s also about managing your work like a business. Project management tools like Trello, ClickUp, and Asana give you the power to stay in control of your workload, impress your clients, and hit every deadline.
Start with a free tool and grow your system as your writing career grows.